Recent projects have led us to think about digital collaboration platforms; considering how they can be used effectively by businesses and organisations. A collaboration platform can move a team and the way it engages out of static intranets and into a dynamic collaborative environment. For teams split across multiple locations, or where members frequently work remotely, the collaboration platform can be a way to build and deepen relationships. It allows conversations between members of teams to take place so that members can discuss projects and respond to each other across geographies and in real time.
Document management is also made much easier through robust version control; enabling users to comment on documents and discuss drafts without fear of document versions multiplying and getting out of control. It’s also possible to build a knowledge repository where all of a team’s collective knowledge is stored and available at all times. A collaboration platform ensures that knowledge is preserved long after the original contributors are gone since documents, conversations and know-how are all stored in secure workspaces with access control.
Teams can quickly create project groups: inviting members, sharing content and working together, all without involving IT support. And implementing a cloud collaboration platform lets teams access their projects, documents and any other content from a mobile or other device while travelling or working remotely. This ensures that team spirit is maintained however people choose to work.
Collaboration platforms are also a great way for teams based across different organisations to work together, in a secure environment, without firewalls preventing efficient collaboration. Access controls enable members to be authorised from outside the company.
So, collaboration platforms are a great way to improve team efficiency, provide access to knowledge and save time within a secure controlled environment.